Office of Financial Aid

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Office of Financial Aid 2017-03-20T11:07:06+00:00

Welcome to the MATC Financial Aid Office

You may have a more successful experience if you review all Financial Aid information prior to scheduling your first appointment.

MATC participates in a variety of financial aid options that assist students in covering the costs associated with enrollment in most of MATC’s certificate programs. Grants, scholarships, benefits for veterans, and other funding sources are available to those who qualify. Financial aid recipients are required to maintain standards of attendance, progress, and conduct.

The decision to invest in your future by attending college is one of the most important choices you will ever make. MATC educational costs can be paid for with a combination of cash payments, federal need and/or non need based aid, and other programs available to those who qualify. The Financial Aid Office is prepared to assist in determining which types of aid you may be eligible to receive, as well as in providing the information required by your other programs or sponsors.

Federal Title IV Financial Aid is available for eligible students who demonstrate financial need. Financial aid is meant to assist students in completing an eligible training program successfully and acquire a College credential.  The Mountainland Applied Technology College (MATC) is a campus of the Utah College of Applied Technology (UCAT). All information identified between pages 10 – 15 is consistent with the policies and procedures designated by UCAT. Since all Title IV eligible UCAT campuses are approved separately to provide financial assistance, some differences in delivery methods across campuses may occur.

Decide which program you would like to pursue training in.  Your decision should be based on what you are interested in and would like to pursue a career in.  Choosing a career that you do not like just because it qualifies for financial aid will likely result in two things.  You not being happy in your career and more than likely your not finishing the training for that career.   After you have chosen a program you can check to see if it is eligible for financial aid.


You might hear about some changes to the Free Application for Federal Student Aid (FAFSA®). But don’t worry; these changes were put in place to make the FAFSA process easier. Make sure to read all about the updates and changes.


How To Get Started

The MATC priority deadline for the FAFSA is April 1st of the current application year.

You must be enrolled as a matriculated student before any formal offer for financial assistance can be made. This means that you must be completely registered and your tuition and fees paid. In order to be considered a matriculated student you must submit the following:

  • A completed MATC Online Registration
  • A completed MATC Financial Aid Application
  • A $40 Registration fee payment
  • A signed MATC Enrollment Agreement which includes detailed program data.
  • Certification of high school graduation, and (Official College Transcript(s) if transferring credit hours)

Once you have been admitted to MATC and the Financial Aid Office receives the required items listed above, your file will be reviewed for eligibility for financial assistance. MATC will begin notification of eligibility to enrolled students in mid-March by mailing a preliminary award estimate letter.

Award estimates will not be provided until the Financial Aid Office has received all of the necessary paperwork (including the verification worksheet and tax copies). If you indicate an interest in a student loan program, the loan application will accompany the award letter. If you indicate an interest in a student loan program, the loan application will accompany the award letter. The total amount of grant and loan awards will not exceed the cost of attendance (COA) which may include tuition, loan fees, required books/supplies, estimated room and board, personal, travel and sometimes child care expenses. MATC designs all initial awards packaging to assist with direct educational costs “only” and requires additional steps when applying for loan proceeds funding.

To be considered for federal financial aid funding a student must have addressed the following steps:

    There is a dramatically new FAFSA (Free Application for Federal Student Aid) application process beginning with the 2013-2014 Award Year. This new process may require students (and their parents, if applicable) to retrieve their tax information directly from the IRS (Internal Revenue) system. If you are eligible to use the IRS Data Retrieval Tool, we highly recommend using the tool as it is an easy way to provide tax data and ensures that your FAFSA has accurate tax information.

Please wait a minimum of 2-3 weeks AFTER you have submitted federal taxes electronically to allow sufficient time to be able to retrieve your income information directly from the IRS system into the FAFSA application (up to 8-9 weeks if you have submitted a paper filing).

If the IRS tax information is not yet available, you may need to continue checking back until it is available. This new requirement only applies to applicants who will need to file taxes for 2012, and not all applicants are eligible for the IRS Data Retrieval option.

Please note:  If you do not use the IRS Data Retrieval Tool to provide tax information, you may be required to obtain an official tax transcript from the IRS if selected for a process called verification.

Check the menu links on the right for more information regarding the FAFSA Data Retrieval Tool

(*valid EFC with accompanying verification documentation, if required)

NOTE: The U.S. Department of Education (USDE) randomly selects federal aid applications for a process called verification. If selected, you and/or your parents will be required to complete a verification worksheet and to submit signed copies of your 2012 federal income tax return(s). These forms will be used for verification purposes only and will be retained within the student financial aid file.

  • Apply for a Pin Number @ You should receive an e-mail confirming your PIN number within 24 hours. If your PIN number confirmation is not received within 24 hrs, please contact the Federal Student Aid Information Center at 1-800-4-FED-AID (1-800-433-3243).
  • Complete the current award year FAFSA application @ Utilize your PIN Number to sign the application electronically if this is the option you choose. Please note the MATC Title IV CODE is 034133.
  • Complete the MATC Federal Financial Aid Application. Wait for Student Aid Report-SAR
    1. You may opt to print the signature page and mail it to the address provided on the signature page (this will take your FAFSA application longer to process).
  • Once you receive the output document (Student Aid Report-SAR) contact the Financial Aid Office @ 801-753-4100 (Ext. 4105 or 4107) to schedule an appointment to finalize the remaining FA paperwork. Please be sure to bring your completed FA Application and SAR with you to your appointment.
  • A completed MATC Registration Form. This will require you to have paid the $40 registration fee and all tuition.

Financial Aid Frequently Asked Questions

Loan Programs

MATC does not participate in the Federal Direct Student Loan program. However, if a student chooses to borrow from a Private Student Loan (also known as Alternative Student Loan) program, the office of financial aid can certify enrollment when requested by the Lending Institution. Additional information can be located at the following website locations;; and

*Note: This is a summary; further information regarding financial aid programs and student eligibility is available in the Financial Aid Office.

Other Sponsorship

MATC works closely with various government and private agencies who may sponsor adult students. Agencies include Department of Workforce Services and Utah State Office of Rehabilitation. Others may also be available. Questions regarding services rendered should be directed to the agency. A listing of community aid and other services is available at the Financial Aid Office.


College costs are broken down into two groups:  direct costs and indirect costs.

Direct costs are typically those costs paid directly to the college such as application fee, tuition, other course fees and on-campus housing if available.

Indirect costs are those not paid directly to the college but still associated with your costs of attending.

For a more detailed breakdown of the College Cost please click  the following links:

MATC Financial Aid Costs Explained 2013-14.pdf

MATC Cost of Attendance Budgets 2013-14.pdf

Most of the information dissemination activities required by the Higher Education Amendments of 1986 have been satisfied within the FA Guide and the College catalog available prior to your enrollment.  However, student financial aid personnel are available, in accordance with federal regulations, to discuss consumer information in more detail with current and prospective students.  To be eligible for financial aid, a student must:

    • be enrolled as a regular student in an eligible program of study on at least a half time basis (with the exception of Pell and FSEOG.)
    • have a high school diploma or the equivalent
    • be a U.S. citizen or of a national origin, or an eligible non-citizen. Verification of eligible non-citizen status may be required
    • have financial need (except for some loan programs) as determined by a need analysis system approved by the Department of Education
    • maintain satisfactory academic progress and attendance progress
    • provide required documentation for the verification process and determination of dependency status (detailed polices and procedures listed above)
    • have a valid Social Security Number
    • not owe a refund on a Pell Grant, FSEOG, or state grant previously received from any college
    • not be in default on any Federal Perkins Loan(s), Plus Loan(s), or Stafford Loan(s)- (Subsidized/ Unsubsidized)
    • not have borrowed in excess of the annual aggregate loan limits for the Title IV financial aid programs
    • not have a state or federal drug conviction
    • be registered for the Selective Service (if male born after December 31, 1959)

In addition to the above requirements, each program may have its own pre-requisites and/or regulations.  MATC can assist you in your application for each program and will provide you with a final determination of your eligibility and the amount you may receive.  With documentation about your income and assets, MATC can calculate your eligibility and provide you with a preliminary award schedule describing your award.  A final award letter will be provided for your acceptance when you begin training.  However, your award is not finalized until it’s approved by the Department of Education which is provided in the form of a “valid” Student Aid Report (SAR).

Please contact the financial aid office as often as necessary throughout your award process.  Additional program information is located at and in the Financial Aid Guide provided to you through the MATC Student Services and Financial Aid Offices.  As well,  can provide valuable assistance in your decision process.

Satisfactory Academic Progress (SAP) must be met in order to receive or renew financial assistance. Please refer to the MATC College catalog for SAP requirements.

Verifying Progress for Aid Disbursement

Satisfactory Academic Progress is verified by competency hours completed and reported on the report for open-entry open-exit programs.  In Lock-Step programs satisfactory progress is verified through an evaluation of the student’s grade report.

Students who fail to complete the work before the start of the following payment period will lose their disbursement.  For example, if a payment period ends at hour 300 but the new payment period does not start until hour 301 students do not lose their disbursement until hour 301.  Tuition and bookstore costs are always accounted for in the evaluation of the amount owed to the college and are entered onto an evaluation worksheet prepared by the financial aid office.

A final analysis worksheet and progress report is routed to the VP of Student Services, or his/her designee, who verifies schedules and double checks for accuracy.  The worksheet and enrollment reports are then routed to the Business Office for disbursement.  Any proceeds will be maintained in the Office of Student Services during the student notification process.

Financial Aid Warning of Suspension

MATC is required to monitor whether a student is maintaining Satisfactory Academic Progress (SAP) in his/her program of study in order to comply with federal regulations.  Students who have been denied financial aid because they have not met the requirements of the Satisfactory Academic Progress Policy are offered the opportunity to complete the MATC Financial Aid appeal process to be considered for an exemption from the policy.

Academic Probation-Reinstatement of Aid

In some cases, a student’s failure to be in compliance with SAP is due to events beyond the student’s control.  If such mitigating circumstances can be well documented for the specific payment period(s) in which the deficiency occurred, the student may complete the appeal process.

Note:  Completion of this process does not guarantee that your financial aid eligibility will be reinstated.  You are responsible for payment of your tuition regardless of your financial aid status.  It is also your responsibility to be aware of all MATC deadlines.

SAP Appeal Process Instructions:

1. In order to appeal any decision regarding your financial aid status, you must complete this form to request an exception to the Satisfactory Academic Progress (SAP) Policy.  Your appeal must include the following items to be considered complete (incomplete appeals will not be considered):

a. This appeal form signed and initialed.

b. Create an Academic Plan with the college counselor (please include a minimum of one payment period beginning with the current payment period).

c. A detailed, signed personal statement explaining the circumstances that caused you to fall below the minimum academic requirements for financial aid (statement should be typed and attached to this form).  It is assumed by the Financial Aid Appeal Committee that any student filing an appeal is doing so based upon the need for financial aid. Therefore, do not discuss your need for financial aid as part of your rationale for reinstatement of Title IV Federal Financial Aid. This statement should include:

1. The date(s) the circumstance occurred (i.e., one time, on-going, length),

2. how this circumstance affected you personally,

3. steps you have taken to resolve your circumstances; and

4. An explanation of your ability to remain in school and to successfully complete your program.

d. A payment period of 67% progress & 85% attendance or higher – OR –

e. Documentation from an impartial third party (not a family member, friend, or roommate).  Note: examples of third party documentation include physician, counselor, lawyer, social worker, teacher, religious leader, employer, death certificate, divorce decree, etc.


1. must include the name of the person providing the statement and their relationship to the student.

2. must support the claims made in your detailed personal statement,

3. should confirm your ability to return to school and be successful; and

4. must be signed and notarized or on letterhead.

2. Complete an individual counseling session with the MATC Financial Aid Manager that will address your specific situation. (Please do this after your appeal is approved.)

Students may regain financial aid eligibility if at their next SAP measurement date they have reestablished cumulative satisfactory progress.  Those students who have regained financial aid eligibility may then be paid for the next payment period (if applicable)following reinstatement of their financial aid.  Any funding previously allocated to the ineligible payment period will not be recuperated.


Once you have been admitted to MATC and the Financial Aid Office receives the required items listed above, your file will be reviewed for eligibility for financial assistance. MATC will begin notification of eligibility to enrolled students in mid-March by mailing a preliminary award estimate letter. Award estimates will not be provided until the Financial Aid Office has received all of the necessary paperwork (including the verification worksheet and tax copies). If you indicate an interest in a student loan program, the loan application will accompany the award letter.

The total amount of grant and loan awards will not exceed the cost of attendance (COA) which may include tuition, loan fees, required books/supplies, estimated room and board, personal, travel and sometimes child care expenses. MATC designs all initial awards packaging to assist with direct educational costs “only” and requires additional steps when applying for loan proceeds funding.


Always apply early when institutional, federal, state and other programs are required in order to attend.

Read all instructions carefully and answer all questions accurately.

File the FAFSA electronically for quick and accurate processing, or use first class mail for the paper FAFSA. The Paperwork Reduction Act:

No one is required to respond to a collection of information unless it displays a valid OMB control number; for a FAFSA (1845-0001).

Notify the Financial Aid Office immediately if there are changes in your family’s financial situation or if you receive an outside scholarships).

Failure to comply with these requirements may result in the denial or termination of your packaged award.

Students must have an NSLDS record on file in the Financial Aid Office, as well as all transfer credits determined in order to be considered for a final award package. Begin the transfer process in a timely manner.

Please keep copies of submitted documents for your personal records.

Mountainland Applied Technology College (MATC) participates in the following financial aid programs:

Federal PELL Grant

A Federal Pell Grant is award money designed to help undergraduate students pay for education after high school.  The award amount depends on your expected family contribution (EFC), the cost of education at your school, whether you are a full-time or part-time student, and whether you attend school for a full academic year.  The Federal Pell Grant program is primarily designed to guarantee low and middle-income students, who are eligible for aid, financial access to a college of their choice.  Keep in mind that Federal Pell Grants are intended to be the “base funding” upon which eligibility for all other aid is determined.  A student may additionally qualify for other types of financial aid even if ineligible for a Pell Grant.

To file for a Pell grant the MATC Registration, Enrollment Agreement, and Financial Aid Application forms supply facts about your previous education, finances, and previous financial aid and must be completed.  In addition, you will need to complete a Free Application for Federal Student Aid (FAFSA) to generate a web based SAR (student aid report), which provides facts about your income, family size, assets, etc.  Both forms are available from our Financial Aid Office and must be completed for each award year.

Electronic Pell Processing

MATC participates in the Electronic Data Exchange, which provides the ISIR (Institutional Student Information Report) utilized by the Financial Aid Office to determine and ensure Federal Aid eligibility.

Processing the FAFSA (free application for federal student aid)

Based on the information in your FAFSA, the length of your course and the training you will complete in the award year, MATC can calculate the amount of your grant.  If your course extends beyond June 30th, the calculation may represent only a portion of your eligibility, and you may be required to file another FAFSA.  The government’s Central Processing Center calculates your EFC to determine your eligibility.  MATC then receives an Institutional Student Information Report (ISIR) before a grant payment or loan funds can be disbursed.  Applications are randomly audited as indicated on the ISIR, and if yours is selected for income/family verification, MATC will assist in expediting the verification process.

Expected Family Contribution (EFC)

Education awards supplement the amount you/your family are able to contribute toward your education budget.  To determine your EFC, the Department of Education (ED) evaluates the financial strength of your family.  The evaluation is made from confidential data that you and/or your parents provide, including income, assets, family size, and family members attending school, along with your unusual expenses.  NOTE:  An EFC of $2700.00 may mean that you pay your living costs and only $200.00 toward tuition.  Your EFC should be pro-rated, so if your course cost is $1,000, your living cost is $1,000, and your EFC is $500, then 50% of the EFC should be contributed towards your education ($250.00).

Policies and Procedures for Verification

All selected applicants will be verified.

Selected applicants must submit required verification prior to receiving a confirmed aid award.

Students who fail to provide the required documentation within an established time frame, will be treated as a cash-paying student until the documents are provided.

Students who do not meet the deadline and are not capable of making a cash payment at the end of the deadline, will be dismissed from the College.

A student may re-enter the College only when he/she can provide the documentation.

Students will be given a clear explanation of the documentation needed to satisfy the verification requirements and the process for document submission.

The College will inform students in a timely manner of the consequences of failing to complete the verification requirements and the actions the College will take if the student does not submit the requested documentation within the time period specified by the College.

Students will be informed of their responsibilities regarding the verification of application information, including the College’s deadline for completion of any actions required.

Students will be notified if the results of verification change the student’s scheduled award.

The College will assist the student in correcting erroneous information.

A suspected case of fraud will be reported to the Regional Office of the Inspector General, or, if more appropriate, to a State or local law enforcement agency having jurisdiction to investigate the matter.  Referrals to local or state agencies will be reported on an annual basis to the Inspector General.

No interim disbursements of Title IV aid will be made prior to the completion verification.

The Student Financial Aid Office reserves the right to make exceptions to the above stated policies due to extenuating circumstance, on a case-by-case basis.

Once MATC receives all of the information from your FAFSA, which is electronically transmitted through ED, the FA Representative will prepare a preliminary award for your review prior to processing aid (refer to other eligibility requirements below).

Federal Student Education Opportunity Grand Aid (FSEOG) Program

A Federal SEOG Grant is award money designed to help undergraduate students pay for education after high school.  The award amount depends on your expected family contribution, the cost of education at your school, the amount of financial aid awarded, and whether you attend school for a full academic year.  Keep in mind that Federal SEOG Grants are for those students who are deemed “most needy.”   You may qualify for other types of financial aid even if you are ineligible for a FSEOG Grant.

State Grant Aid Programs

UCOPE is a state-funded, need-based grant and work-study financial aid program designed to be an additional source to preserve access at the lower socioeconomic levels.  The UHEAA Grant is a state-funded, need-based program intended to benefit students with the highest need and may be reserved to assist in emergency situations.  NOTE: Both state grant program allocated amounts are determined annually and may or may not be available during some calendar years.

Other Scholarship Aid Programs

Other financial resources that should be considered include scholarship aid that may be available through high school organizations; church groups; and other civic or social organizations.  Often companies provide scholarship aid for the children of their employees.  It is imperative to defray educational expenses by preparing through part-time work and by not overlooking other possible financial resources.  The MATC Placement Department will assist students in locating part-time employment while enrolled in the college and maintaining satisfactory attendance and academic progress.

Repayment/Overpayment Policy

Regulations require that MATC determine if any cash disbursed to a student exceeded the budgeted costs for that student during a period of enrollment.  It is a special situation when funds are available to disburse to a student for costs other than tuition and fees, however, if this has been the case, the monthly budget estimated will be evaluated.  If it is found that excess financial aid funds have been disbursed, the student will be charged and billed for the appropriate amount and will be required to restore the funds to the aid program(s).

For example, if a school discovers that after a student’s campus-based aid was disbursed, the student received additional aid that resulted in the aid the student received exceeding his or her need by $314, the $314 is an over award.  Until such overpayments are repaid, the student will be ineligible to receive future federal financial aid at any college.   A student who receives an overpayment of a Title IV program loan, or a Title IV program grant may reestablish eligibility for Title IV program assistance by repaying the excess amount, or by making arrangements satisfactory to the holder of the overpayment debt.

If a student whose overpayment case has been accepted by ED wishes to establish a repayment schedule, the student should contact collections by calling 1-800-621-3115 or by E-Mailing

Federal Student Aid funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.

The Return of Title IV Funds (Return) regulations do not dictate an institutional refund policy. Instead, a school is required to determine the earned and unearned Title IV aid a student has earned as of the date the student ceased attendance based on the amount of time the student spent in attendance. The calculation of Title IV funds earned by the student has no relationship to the student’s incurred institutional charges.

The requirements for the treatment of Title IV funds when a student withdraws apply to any recipient of Title IV grant or loan funds that ceases all attendance.  The federal formula requires a Return of Title IV calculation when a recipient receives or was eligible to receive aid and withdraws on or before completing 60% of the period of enrollment.  The return requirements apply only to the receipt of or qualification for aid that can be included in the calculation.  For example, the requirements of 34 CFR 668.22 does not apply to Federal Work-Study funds.  Therefore, the Return requirements do not apply to a student if the only Title IV program assistance that the student had received or could have received was FWS funds.   Please note that if the student never actually began attendance for the period of enrollment, 34 CFR 668.22 regulations do not apply.  Likewise, if a student began attendance, but was not and could not have been disbursed Title IV grant or loan funds prior to withdrawal, the student is not considered to have been a Title IV recipient and the requirements of 34 CFR 668.22 do not apply.

For examples of the Return of Title IV Funds calculations or questions regarding the overpayment policy, please contact the Financial Aid Office located at MATC.  NOTE:  A student who withdraws on or prior to completion of 60% of the enrollment period may be required to repay some or all of the funds released to the student.

The U.S. Department of Education contact information is as follows:

U.S. Department of Education

Student Financial Assistance Programs

P.O. Box 4222

Iowa City, IA 52245

Phone: 1-800-621-3115


After the return of Title IV calculation has been completed, the Institutional Refund Policy will be applied.

The Utah State Approving Agency for Veterans’ Education Benefits approves several of the programs for payment of  Veteran Affairs (VA) education benefits (such as the GI Bill).  Veteran students with eligible VA benefits must meet satisfactory progress and attendance requirements as outlined by the Utah State Approving Agency.

These requirements are contained in an Enrollment Agreement Addendum that is available in the Financial Aid Office (FA).  Please contact the FA Office for additional information on program eligibility requirements and accessing your benefits at (801) 753-4100.  As well, you may inquire directly with the Veterans Administration at

Veteran students applying for admission to the MATC who are eligible to receive credit for military training and experience are required to meet with a certifying official in the college counseling office.

Here is a list of VA Eligible Programs.

Please review the GI Bill Application Processing instructions.